The 12 Best Invoicing Software Australia Has to Offer (2025 Review)

Choosing the right invoicing software is a critical decision for any Australian service business. The best tool does more than just generate and send bills; it automates your most tedious admin tasks, ensures you remain compliant with GST and ATO requirements, and ultimately helps you get paid faster. With a market full of options ranging from comprehensive accounting suites to highly specialised invoicing apps, identifying the ideal solution for your specific needs can feel overwhelming.

This guide is designed to cut through the marketing noise and provide a clear, practical comparison. We have meticulously analysed the 12 best invoicing software Australia has to offer, focusing on the features that truly matter to local businesses. We dig into real-world use cases, evaluate pricing structures, and highlight crucial compliance tools.

Inside, you will find a detailed breakdown of each platform, complete with screenshots and direct links to help you explore further. We compare top contenders like Xero, MYOB, and QuickBooks alongside specialised tools such as Payly, Rounded, and Zoho Invoice.

Our goal is straightforward: to give you the information needed to make a confident choice. Whether you are a sole trader sending your first invoice, a growing agency managing complex client projects, or a professional services firm needing robust time tracking, this resource will help you find a system to streamline your entire workflow, improve cash flow, and free up your time to focus on what you do best. Let's find the perfect fit for your business.

1. Payly

Best All-in-One Platform for Australian Service Businesses

Payly stands out as a powerful, unified business operations platform, earning its top spot as a featured choice for the best invoicing software Australia has to offer. It's specifically engineered for local service businesses, agencies, and freelancers who are tired of juggling multiple subscriptions. Instead of stitching together separate tools for time tracking, invoicing, and e-signatures, Payly combines them into a single, cohesive system.

This integrated approach is its greatest strength. Teams can track every billable minute with a web or iOS app (even offline), and then convert approved timesheets into professional, GST-compliant invoices in just a few clicks. This automation alone can reclaim hours of administrative time each week, eliminating manual data entry and reducing the risk of errors.

Key Strengths and Use Cases

Payly’s true value lies in its all-in-one functionality, which goes far beyond simple invoicing. It includes legally binding PDF e-signatures with cryptographic audit trails, secure document management for contracts and receipts, purchase order creation, and streamlined worker onboarding. For a digital agency, this means managing a client contract, tracking project hours, and invoicing for the work all happens within one platform.

The pricing model is a significant differentiator. Instead of charging per user, which can quickly become expensive for growing teams, Payly uses account-based tiers. This predictable pricing makes it exceptionally cost-effective, with the platform marketing potential savings of up to 95% compared to stacking individual tools like DocuSign, Harvest, and QuickBooks.

Australian-Specific Features

Designed from the ground up for the Australian market, Payly incorporates several locally-focused tools that generic international platforms lack.

• Built-in GST Support: All invoicing and financial tools are configured for AUD and handle GST calculations automatically.
• Tax Tools: Includes calculators for GST and fuel tax credits.
• Localised Calendars: Features Australian working-day calendars and state-specific public holiday schedules for accurate project planning and payroll.

Pricing and Plans

Payly offers a scalable pricing structure suitable for solo operators and growing teams.

• Personal: Free for individuals.
• Professional: $49/month for up to 10 users.
• Business: $99/month for up to 50 users.
• Business Plus: $199/month for unlimited users.

A 14-day free trial is available without a credit card, allowing you to test the full feature set. For those just starting, learning the fundamentals of how to correctly format and send an invoice is crucial, and you can explore this further by reading more about how to send an invoice on Payly's blog.

Website: https://www.payly.com.au

2. Xero (Australia)

Xero is arguably the most dominant accounting and financial management platform for Australian small to medium-sized businesses. It’s far more than just invoicing software; it’s a complete ecosystem for managing business finances, from payroll and superannuation to BAS statements and expense claims. Its deep integration with the Australian Taxation Office (ATO), including Single Touch Payroll (STP) reporting, makes it a go-to for businesses that prioritise compliance.

The platform allows you to create and send professional, customisable invoices that include direct payment links via integrations with services like Stripe. We have explored the benefits of this in our guide on the Xero and Stripe integration. Features like automated payment reminders and recurring invoices help significantly improve cash flow by reducing manual follow-up tasks.

Pricing and Key Features

Xero’s pricing is tiered, starting from the Starter plan at $32/month (with invoice and bill limits) up to the Ultimate plan at $90/month. The most popular Standard ($65/month) and Premium ($85/month) plans offer unlimited invoicing and multi-currency support, respectively.

• Best For: SMEs and established businesses needing a comprehensive accounting solution with robust, built-in Australian compliance features.
• Standout Feature: Its widespread adoption means most Australian accountants and bookkeepers are Xero-certified, providing a vast support network.
• Pros: Unmatched ATO and STP compliance, extensive app marketplace, strong local support.
• Cons: Higher price point compared to dedicated invoicing tools; some long-time users have reported friction with recent updates to the invoicing interface.

Website: https://www.xero.com/au/

3. MYOB Business (Australia)

As one of Australia's original accounting software pioneers, MYOB holds a well-established position in the market. Its modern cloud offering, MYOB Business, provides a scalable solution that starts with core invoicing and accounting and can expand to include payroll, inventory, and more complex financial management. This makes it a strong contender for businesses planning for growth.

The platform focuses on streamlining workflows, allowing users to easily convert quotes into invoices and track their status from draft to paid. Its mobile app, MYOB Capture, enables on-the-go receipt and invoice management, which is ideal for tradies or consultants in the field. Adding a "Pay Now" button to invoices via online payments helps businesses get paid faster, and the system is built from the ground up to handle Australian GST and ATO compliance requirements.

Pricing and Key Features

MYOB Business offers several subscription tiers, starting with MYOB Business Lite at $30/month and going up to MYOB Business Pro at $58/month, which includes features like time billing. Pricing and introductory offers can vary, so it's wise to check their site directly for current deals.

• Best For: Growing small businesses and sole traders who want a foundational invoicing tool with a clear upgrade path to a full-featured accounting and payroll system.
• Standout Feature: The modular design allows businesses to add features like payroll and inventory management as their operational needs become more complex, avoiding a switch to a new platform.
• Pros: Strong Australian compliance heritage, large local support network, and a flexible platform that scales with your business.
• Cons: Pricing structures and promotions can sometimes be confusing; some legacy users faced disruption when older payment services were discontinued.

Website: https://www.myob.com/au/products/myob-business

4. QuickBooks Online (Australia)

QuickBooks Online is a global accounting powerhouse with a strong Australian presence, offering a comprehensive suite of tools that go well beyond basic invoicing. It is a direct competitor to Xero, providing an all-in-one solution for managing cash flow, GST, payroll, and reporting. Its invoicing system is robust, allowing for detailed customisation so businesses can maintain professional branding on all their financial documents.

The platform enables users to create and send unlimited invoices on all plans, track their status in real-time, and accept payments directly through the invoice. Features like automated reminders and recurring billing are standard, designed to streamline accounts receivable and improve cash flow. Mobile apps for both iOS and Android allow for invoicing on the go, a critical feature for tradespeople and consultants who work outside a traditional office.

Pricing and Key Features

QuickBooks offers several tiers, starting with Simple Start ($30/month) for sole traders, up to Plus ($60/month) for businesses managing inventory and projects. They often run significant promotional discounts for the first few months, which can make it an attractive entry point.

• Best For: Small businesses and sole traders looking for a full-featured accounting package with strong invoicing capabilities and a user-friendly interface.
• Standout Feature: The mobile app is highly functional, allowing users to not only invoice but also capture receipts and track mileage, making it great for on-the-road business management.
• Pros: Frequently rated highly for ease of use, broad feature set across all plans, and strong integration ecosystem.
• Cons: Pricing and promotions change frequently, making long-term costs less predictable. Some users report occasional quirks with invoice templates, so it’s wise to double-check ATO compliance details like the "Tax Invoice" label.

Website: https://quickbooks.intuit.com/au/

5. Square Invoices (Australia)

Square is a dominant force in the Australian payments landscape, known for its accessible point-of-sale hardware and simple fee structure. Square Invoices extends this ecosystem, offering a powerful, mobile-first solution for service-based businesses to get paid quickly. Its main advantage is the seamless integration of invoicing and payment processing, allowing clients to pay directly from the invoice via card or Afterpay.

The platform is designed for speed and convenience, making it ideal for sole traders, mobile service providers, and small businesses that need to generate invoices on the go. The free plan is exceptionally generous, offering unlimited invoices, estimates, and client contacts, which is a significant drawcard for businesses just starting out. It's a fantastic piece of invoicing software for Australian businesses that prioritise immediate payment collection over complex accounting features.

Pricing and Key Features

Square Invoices has a compelling Free plan with no monthly fees, where you only pay a processing fee when an invoice is paid online (e.g., 2.2% for local cards). The Plus plan, at $45/month, adds advanced features like automated recurring invoices, milestone-based payments, and batch invoicing for users with more complex billing workflows.

• Best For: Mobile businesses, sole traders, and service providers who need fast, simple invoicing with integrated payment processing.
• Standout Feature: The all-in-one ecosystem. An invoice can be created and paid within a single, trusted platform, which builds client confidence and speeds up payment times.
• Pros: Generous free plan, excellent mobile app experience, competitive and transparent payment processing rates, and fast setup.
• Cons: Processing fees apply to all paid invoices, which can add up; advanced accounting features are limited compared to a full suite like Xero.

Website: https://squareup.com/au/invoices

6. Zoho Invoice (Australia)

Zoho Invoice offers a compelling proposition for Australian freelancers, sole traders, and micro-businesses: a powerful, dedicated invoicing platform that is completely free. It provides an Australian-localised edition that handles GST correctly and allows for unlimited invoices and clients without a monthly subscription fee, making it an excellent starting point for new ventures needing professional invoicing tools without the initial overhead.

The platform is surprisingly feature-rich for a free tool, including estimates, time tracking, expense management, and a dedicated client portal where customers can view and pay their invoices online. As part of the broader Zoho ecosystem, it offers a clear upgrade path; businesses can later integrate with Zoho Books for full accounting or Zoho CRM for sales management, ensuring the tool can scale with their needs.

Pricing and Key Features

Zoho Invoice is completely free for unlimited invoices, clients, and users. Costs only arise from transaction fees charged by the payment gateways you connect (e.g., Stripe, PayPal, Braintree). This makes it one of the best free invoicing software options available in Australia for businesses focused purely on billing.

• Best For: Freelancers, sole traders, and new small businesses who need a robust, no-cost invoicing solution.
• Standout Feature: The fully-featured free plan is unmatched in the market, offering capabilities that many competitors charge a monthly fee for.
• Pros: Genuinely free with an extensive feature set, clean user interface, and seamless integration with the wider Zoho suite.
• Cons: Not a full accounting system; comprehensive financial management and BAS reporting require upgrading to the separate Zoho Books product.

Website: https://www.zoho.com/au/invoice/

7. Rounded (Australia)

Rounded is an Australian-made invoicing and accounting platform specifically designed for the nation's sole traders and freelancers. Unlike larger, more complex systems, its entire workflow is optimised for the solo business owner, stripping away unnecessary features to focus on what matters most: getting paid quickly and simplifying tax time. The platform excels at creating professional quotes and invoices while automating tedious follow-ups.

Its tight integration with the Australian financial landscape is a key differentiator. From built-in time tracking that flows directly onto an invoice, to AI-powered expense categorisation from bank feeds and simplified GST/BAS reporting, Rounded provides a streamlined, localised experience. This makes it one of the best invoicing software Australia has for individuals who need simplicity and compliance without the steep learning curve of a full accounting suite.

Pricing and Key Features

Rounded offers a straightforward pricing model with a single plan at $29.95/month (or an annual equivalent), which includes all features. A 30-day free trial is available without requiring a credit card.

• Best For: Australian sole traders, freelancers, and ABN holders who need a simple, all-in-one solution for invoicing, expense tracking, and tax obligations.
• Standout Feature: Its dedicated BAS preparation worksheet, which automatically pulls in income and GST data, making quarterly reporting significantly easier for individuals.
• Pros: Purpose-built for Australian sole traders, clear and simple pricing, excellent local support, faster to learn than comprehensive accounting systems.
• Cons: Not suitable for businesses with employees, complex inventory management, or those requiring multi-entity or multi-currency functionalities.

Website: https://rounded.com.au/

8. Reckon (Australia) – Invoicing

Reckon is a well-established Australian company that offers a dedicated, cloud-based invoicing solution designed for simplicity and affordability. It carves out a niche by focusing purely on the essential invoicing needs of sole traders and small businesses, providing a streamlined experience without the complexity of a full accounting suite. The platform is built with Australian tax codes in mind, making GST calculations straightforward and accurate.

The service allows users to send unlimited professional invoices, track their status in real-time, and accept online card payments to speed up cash flow. Its mobile apps for both iOS and Android are a significant advantage, empowering business owners to create and send invoices from anywhere, be it on a job site or after a client meeting. Automated payment reminders are also included to help reduce the manual effort of chasing late payments.

Pricing and Key Features

Reckon’s invoicing-specific plan is priced at a highly competitive flat fee, making it one of the most accessible options on the market. The Invoices plan is just $9/month and includes unlimited invoices, clients, and online payment acceptance, with no hidden limits. This transparent pricing is a major drawcard for businesses on a tight budget.

• Best For: Sole traders, freelancers, and micro-businesses who need a simple, no-fuss, and low-cost solution purely for invoicing.
• Standout Feature: Its ultra-low, flat-fee pricing for unlimited invoices provides exceptional value for users who don't need comprehensive accounting tools.
• Pros: Very affordable flat monthly fee, strong mobile app support for invoicing on the go, a local Australian brand with a long history.
• Cons: Fewer third-party integrations compared to global platforms like Xero or QuickBooks; primarily an invoicing tool, not a full accounting system.

Website: https://www.reckon.com/au/accounting-software/invoices/

9. Invoice2go (by BILL)

Originally an Australian startup, Invoice2go was built from the ground up for tradespeople and mobile service professionals who need to create quotes and invoices on the spot. Now part of the BILL ecosystem, its core strength remains its mobile-first design, allowing users to generate professional documents, track time, and manage expenses directly from their phone at a client’s site. It’s a tool that prioritises speed and simplicity over comprehensive accounting features.

The workflow is streamlined for service-based work: create a quote, have the client approve it on your device, and convert it into an invoice with a single tap once the job is complete. This on-the-go capability makes it a powerful tool for sole traders who spend more time in the field than in an office. It’s one of the simplest pieces of invoicing software Australia has to offer for those who value speed and mobility above all else.

Pricing and Key Features

Invoice2go offers three tiers: the Starter plan at $7.99/month, the Professional plan at $13.99/month, and the Premium plan at $44.99/month. A key limitation is the number of invoices you can send annually on the lower plans, making the Premium plan necessary for most established businesses.

• Best For: Tradies, freelancers, and mobile service providers who need to quote and invoice instantly from their smartphone.
• Standout Feature: Its incredibly intuitive and fast mobile interface for creating quotes and invoices in under a minute.
• Pros: Excellent mobile-first user experience, simple quote-to-invoice conversion, Australian heritage and design principles.
• Cons: Lower-tier plans have restrictive invoice limits, and it lacks the deeper accounting functions of platforms like Xero or MYOB.

Website: https://invoice.2go.com/

10. FreshBooks (Australia)

FreshBooks has built its reputation on being exceptionally user-friendly accounting software designed for service-based businesses. Its interface is clean and intuitive, making it a popular choice for freelancers, consultants, and small agencies in Australia who find traditional accounting platforms overly complex. The software excels at streamlining the entire client workflow, from creating professional proposals and estimates to tracking time and converting it directly into an invoice.

The platform’s strength lies in its project management and billing features. You can manage retainers, set up recurring billing for ongoing client work, and track project profitability with ease. While it offers core accounting features like expense tracking and basic reporting, its primary focus remains on making the invoicing and client management process as seamless as possible for non-accountants. This makes it a strong contender for the best invoicing software Australia offers to sole traders and small service firms.

Pricing and Key Features

FreshBooks offers several tiers, often with significant introductory discounts for Australian users. The Lite plan starts around $27/month for up to 5 billable clients. The Plus plan (around $45/month) allows 50 clients and introduces automated proposals, while the Premium plan (around $75/month) provides unlimited clients and advanced project tracking.

• Best For: Freelancers, consultants, and service-based small businesses who prioritise easy time tracking, project billing, and a simple user experience.
• Standout Feature: The seamless workflow from proposal to time tracking to final invoice, all within a single, easy-to-navigate platform.
• Pros: Very easy for non-accountants to use, strong time and project billing features, regular AU-currency offers and discounts.
• Cons: Team members and advanced payment options are paid add-ons; overall costs can climb quickly with these extras.

Website: https://www.freshbooks.com/en-au/

11. PayPal Invoicing (Australia)

For many Australian sole traders and small businesses already using PayPal for payments, its built-in invoicing tool is a convenient and cost-effective starting point. It's not a comprehensive accounting suite, but a straightforward way to create and send invoices directly from the platform your customers likely already trust. The primary benefit is its seamless integration with the PayPal payment gateway, allowing clients to pay instantly using their PayPal balance, credit card, or debit card.

The tool allows for basic customisation, including adding your logo, and lets you track invoice statuses from sent to paid. You can create invoices from a desktop or the PayPal Business app, making it a flexible option for professionals on the move. While it lacks the advanced features of dedicated accounting software, its simplicity is its strength for those needing a quick, no-frills solution to get paid.

Pricing and Key Features

PayPal Invoicing does not have a monthly subscription fee; you only pay standard PayPal merchant transaction fees when a client pays your invoice. These fees vary, so it's crucial to check the current Australian merchant fee schedule.

• Best For: Freelancers, casual sellers, and small businesses who already use PayPal and need a simple, pay-as-you-go invoicing solution.
• Standout Feature: No monthly fee to use the invoicing tool, making it highly accessible for businesses with inconsistent income streams.
• Pros: Familiar interface for millions of users, customers can often pay without a PayPal account, no subscription costs.
• Cons: Transaction fees can be higher than other payment gateways; very limited accounting or reporting features beyond basic payment tracking.

Website: https://www.paypal.com/au/business/send-invoices

12. Canstar Blue (Australia) – Accounting/Invoice Software Comparisons

While not invoicing software itself, Canstar Blue is an essential research destination for Australian businesses looking to make an informed decision. This independent comparison site provides detailed overviews, customer satisfaction ratings, and feature summaries for many of the leading accounting and invoicing platforms available in Australia. It’s a valuable first stop to benchmark the market and understand what different vendors offer at various price points.

The platform presents information with an Australian context, displaying pricing in AUD and highlighting features relevant to local businesses. Users can quickly compare plans from competitors side-by-side, getting a snapshot of the market landscape before diving into free trials. This helps validate vendor claims and ensures you are comparing the most current plans and market positioning.

Pricing and Key Features

Canstar Blue is a free-to-use resource. It summarises the official pricing tiers from various software vendors, but you do not purchase anything through the site itself; instead, it provides links to the official vendor websites.

• Best For: Business owners in the initial research phase who want to compare the features and pricing of the best invoicing software Australia has to offer.
• Standout Feature: Its customer satisfaction ratings and brand overviews provide a layer of social proof and real-world user context that you don't get from vendor websites.
• Pros: Excellent for benchmarking pricing in AUD, provides Australian context for comparisons, helps validate current vendor plans.
• Cons: Pricing information can sometimes lag behind official vendor promotions or updates, so it's crucial to click through to confirm the latest costs.

Website: https://www.canstarblue.com.au/stores-services/accounting-software/

Top 12 Invoicing Software in Australia: Features & Pricing

Making Your Final Decision

Navigating the crowded market for the best invoicing software Australia has to offer can feel overwhelming. We've analysed a dozen powerful platforms, from accounting behemoths like Xero and MYOB to specialised tools like Rounded for freelancers and versatile options like Square for point-of-sale integration. The key takeaway is that there is no single 'best' solution; there is only the best solution for your specific business needs.

The right choice hinges on a clear-eyed assessment of your operations. An established professional services firm with complex accounting needs might gravitate towards the comprehensive ecosystem of QuickBooks or Reckon. A sole trader just starting out will likely find the simplicity and targeted features of Zoho Invoice or Rounded more than sufficient. Similarly, a business that frequently processes in-person payments will see immediate value in Square's integrated hardware and software.

From Analysis to Action: Your Next Steps

Theory and feature comparisons can only take you so far. The final, and most crucial, step in your decision-making process is hands-on testing. Reading about a user interface is one thing; experiencing it during a busy workday is another entirely.

Here is a practical, step-by-step plan to confidently make your final selection:

1. Shortlist Your Top Three: Based on our detailed reviews, select the two or three platforms that most closely align with your business size, industry, and budget. For instance, if you are a digital agency needing project management alongside invoicing, your list might include Payly, Xero, and FreshBooks.

2. Sign Up for Free Trials: Nearly every provider on our list offers a free trial or a permanently free plan. Resist the temptation to sign up for just one. Testing multiple options side-by-side provides invaluable perspective on what you like and, just as importantly, what you don't.

3. Run Real-World Scenarios: Don't just click around the dashboard. Put the software through its paces with tasks you perform daily:

   • Create a Sample Invoice: Customise it with your logo and branding. Check how easy it is to add line items, calculate GST, and apply discounts.
   • Track a Payment: If possible, send a test invoice to yourself and pay it. Observe the payment notification process and how the transaction is recorded.
   • Test the Mobile App: Download the app on your smartphone and try creating an invoice or checking a payment status on the go. Is it intuitive and fast, or clunky and slow?
   • Explore Integrations: If connecting to other software (like your CRM or bank feed) is critical, investigate how seamless that process is during the trial.

The Importance of a Centralised Platform

One of the most significant themes we've seen is the move away from fragmented, single-function tools towards more integrated platforms. Managing separate subscriptions for invoicing, time tracking, client proposals, and e-signatures creates unnecessary complexity and cost, a phenomenon often called 'subscription fatigue'.

For many Australian service businesses, consolidating these functions into a single, cohesive system is the most efficient path forward. Platforms like Payly are designed around this very principle, aiming to be the central operational hub for your client work. This approach not only simplifies your tech stack but also provides a more unified view of your client relationships and business finances, ultimately saving you time and money. By investing a few hours now to test your top contenders, you can select the best invoicing software that will not only solve today's problems but will also scale with your Australian business for years to come.

Ready to simplify your workflow and get paid faster? Payly combines professional invoicing, time tracking, client proposals, and e-signatures into one seamless platform designed for Australian service businesses. Stop juggling multiple subscriptions and discover how an all-in-one solution can transform your operations by visiting Payly to start your free trial today.