Onboard New Hires in Hours, Not Weeks
Streamline employee onboarding with digital workflows, automated document signing, and organised records. Get new team members productive from day one with professional onboarding software.
No credit card required • Secure & Compliant • 14-day free trial
What is Employee Onboarding Software?
Employee onboarding software is a digital solution that automates and streamlines the process of bringing new hires into your organisation. Instead of manually sending documents via email, chasing signatures, and tracking completed paperwork in spreadsheets, onboarding software guides new employees through a structured workflow that collects all necessary information, signatures, and documentation automatically.
For Australian businesses, proper employee onboarding is both a legal requirement and a productivity imperative. Australian employers need to collect essential documents (employment contracts, tax declarations, superannuation forms), and missing or incomplete onboarding creates compliance risk. More importantly, research shows employees who experience structured onboarding are 58% more likely to remain with the company after 3 years and reach full productivity 34% faster.
Payly's employee onboarding software combines all the tools you need in one platform: e-signatures for employment contracts, document management for personnel files, automated workflows for onboarding checklists, and secure storage for sensitive employee information. Every new hire follows the same professional onboarding process, ensuring nothing is forgotten and all compliance requirements are met.
The best onboarding software integrates with your existing business operations. With Payly, new hires automatically get added to time tracking (so they can start logging hours immediately), invoicing (for billable team members), and document access. This seamless integration means new employees are productive from day one, without gaps or delays waiting for system access.
Complete Employee Onboarding Solution
Everything you need to onboard new hires professionally
Onboarding Workflows
Create step-by-step onboarding checklists that guide new hires through every required task. Track completion status and ensure nothing is forgotten.
Digital Signatures
Collect legally binding e-signatures on employment contracts, NDAs, policies, and forms. New hires can sign everything from their phone before day one.
Document Templates
Pre-built templates for employment contracts, contractor agreements, and NDAs. Customise once, reuse forever with your own branding.
Personnel File Management
All employee documents automatically organise into secure personnel files. Complete audit trails and easy retrieval for compliance or reference.
Secure Document Storage
Bank-level encryption protects sensitive employee data. Data stored in AWS S3 (ISO 27001 & SOC 2 certified infrastructure) with complete audit trails for every document.
Automatic Time Tracking Setup
New employees automatically get time tracking access on day one. No separate setup needed - they can start logging hours immediately.
Automated Reminders
Automatic reminders for incomplete tasks keep onboarding moving. New hires and managers receive notifications about pending steps.
Mobile-Friendly
New hires can complete entire onboarding from their smartphone. Sign contracts, upload documents, and review policies on any device.
Onboarding Analytics
Track completion rates, time-to-productivity, and bottlenecks in your onboarding process. Continuous improvement through data.
Get New Hires Productive 85% Faster
Traditional manual onboarding takes 2-4 weeks from offer acceptance to full productivity. With Payly's automated onboarding, new hires complete all paperwork before day one and start contributing immediately.
Onboarding Comparison
- • Print, mail, and scan documents
- • Chase signatures via email
- • Manually file paperwork
- • Missing documents common
- • HR spends 10-15 hours per hire
- ✓ Digital e-signature workflow
- ✓ Automatic reminders
- ✓ Documents auto-file
- ✓ 100% completion guaranteed
- ✓ HR spends 30 minutes per hire
Onboarding in 4 Simple Steps
From offer acceptance to day one productivity
Send Invitation
After offer acceptance, send onboarding invitation with one click. New hire receives welcome email with access link.
Complete Documents
New hire works through onboarding checklist at their own pace. Sign contracts, upload ID, review policies.
Auto-File Everything
Signed documents automatically organise into secure personnel file. Manager receives completion notification.
Day One Ready
New hire arrives with all paperwork complete. Time tracking enabled, systems accessible, ready to contribute immediately.
Employee Onboarding FAQs
Common questions about Payly's onboarding features
Is Payly's onboarding software compliant with Australian employment laws?
Payly provides the tools to collect and store employment documentation securely. Our e-signatures are legally binding under Australian law, and all documents maintain complete audit trails for compliance purposes. You can upload and manage your own employment documentation, including any required forms specific to your industry or employment type.
Can new hires complete onboarding before their start date?
Absolutely. This is one of the key benefits. Send the onboarding invitation as soon as the offer is accepted. New hires can complete all documents, signatures, and forms from home before day one. This means they arrive ready to be productive instead of spending their first day on paperwork.
What documents can I include in the onboarding workflow?
Include any documents your organisation needs: employment contracts, contractor agreements, NDAs, company policies, employee handbook, code of conduct, IT acceptable use policies, health and safety information, emergency contact forms, bank details for payroll, and more. Create custom onboarding workflows for different roles (full-time, part-time, contractors).
How does employee data security work?
Employee data is protected with bank-level 256-bit encryption, both in transit and at rest. All data is stored securely in AWS S3 (ISO 27001 & SOC 2 certified infrastructure). Access controls ensure only authorized personnel can view employee records. Complete audit logs track who accessed what documents and when.
Can I customise the onboarding workflow for different roles?
Yes. Create different onboarding templates for full-time employees, part-time employees, contractors, and specific departments. Each template can include different documents, steps, and requirements. For example, developers might receive IT equipment forms while designers get creative tool access forms.
What happens after onboarding is complete?
All signed documents automatically file into the employee's secure personnel folder in Payly's document management system. The employee automatically receives time tracking access (if applicable), and managers receive completion confirmation. The employee record remains in the system for easy reference or future updates.
Onboard Your Next Hire in Hours, Not Weeks
Professional onboarding software with e-signatures, document management, and automated workflows. Get new team members productive from day one.
14-day free trial • Secure & Compliant • No credit card required